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Records Manager

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General Overview:

Designs, implements and administers record systems and related information services, to support efficient access, movement, updating and storage of files and other organisational records.

Tasks Include:

  • analyses the record-keeping needs of an organisation, and translates these needs into record management systems
  • maintains computerised and other record management systems and record forms, and advises on their usage
  • trains staff in the use of record management systems
  • controls access to confidential information, and recommends record access code of practice and procedures
  • develops record coding and classification structures, and monitors their use
  • extracts statistical and other data, based on the classification of recorded information
  • assists with surveys and other research requiring access to recorded information
  • conducts audits to identify missing records and arranges searches to retrieve them
  • develops records disposal schedules and monitors their use
  • processes requests under freedom of information legislation
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